How does Remote Bookkeeping Work?
How Remote Bookkeeping Actually Works (And Why It’s Safer Than You Think)
A guide for tradespeople and small business owners who want clarity without the chaos
If you’re a contractor, tradesperson, or small business owner, you’ve probably heard about “remote bookkeeping” but maybe you’re not sure how it works, whether it’s secure, or if it’s even right for your business.
At Shingatok Bookkeeping Services, we specialize in remote, fixed-price bookkeeping with professional oversight. And we get it: handing over your financial data to someone online can feel risky.
This article breaks down how remote bookkeeping actually works and why it is often safer, faster, and more accurate than traditional methods.
What Is Remote Bookkeeping?
Remote bookkeeping means your bookkeeper works with you online not in person.
Instead of dropping off receipts or meeting face-to-face, you share documents digitally and your books are managed through secure cloud software like QuickBooks Online (QBO).
It’s not just convenient it’s built for speed, accuracy, and oversight.
Is It Safe?
Yes, when done properly, remote bookkeeping is extremely secure.
Here’s why:
Bank-level encryption protects your data
Two-factor authentication keeps your accounts locked down
Secure portals let you upload documents safely
Audit trails track every change made
QuickBooks Online is trusted by thousands of accountants and bookkeepers across Canada. It’s designed to protect your business.
What Do You Actually Send?
You don’t need to send everything.
Here’s what most clients share:
Access to view-only bank feeds (no login credentials)
Monthly receipts or invoices (via email or upload)
Credit card statements
GST info (if applicable)
Any unusual transactions or notes
We handle the rest reconciling accounts, categorizing expenses, filing GST, and preparing clean monthly reports.
What Happens Behind the Scenes?
Once we have your data, we:
Reconcile your accounts — making sure every transaction matches your bank and credit card statements
Categorize expenses properly — so you get every deduction you deserve
Prepare monthly reports — including your Balance Sheet, Income Statement, Trial Balance, and General Ledger
File GST — if you’re on our Basic package
Catch errors early — so you don’t get surprises at year-end
It’s like having a financial safety net every month.
What Tools Do We Use?
At Shingatok Bookkeeping Services, we use:
QuickBooks Online for bookkeeping and reporting
Secure document portals for uploads
Email and messaging for communication
Oversight systems to catch errors and flag issues
You don’t need to learn new tech we guide you through everything.
Why Clients Love Remote Bookkeeping
No travel, no drop-offs
Faster turnaround
Clear monthly reports
Fixed pricing — no surprise bills
Professional oversight — not just data entry
Overall
Remote bookkeeping isn’t just a modern convenience it’s a smarter way to run your business.
It gives you clean books, accurate reports, and peace of mind all without leaving your job site or office.
If you’re ready to stop guessing and start growing, Shingatok Bookkeeping Services is here to help.
